Event Management

Event Management Services

EPG offers comprehensive event management and consulting services to produce an event from start to finish, execute specific areas in concert with internal teams and volunteer committees, and provide ongoing insight and guidance to staff in the event planning and execution phases.

Events serve many purposes, including educating, training, and certifying professionals, facilitating innovations and market sales, building market awareness and thought leadership, and achieving mission and business objectives. Events can also be a vital source of revenue, sales leads, and membership for organizations. In today’s rapid pace of change, events need to evolve to continue to attract qualified audiences, provide world-class professional development and education, and facilitate successful marketplaces to drive market innovations and growth.

The team assigned to each event has in-depth experience, and EPG has the strategies, processes, and technologies in place to effectively manage and execute all aspects of an event or key areas. We continually monitor sales and attendance results, as well as revenues and costs against budget to ensure goals are achieved or make rapid course corrections to keep events on track.

We provide a tailored approach to every event based on our clients’ specific goals and objectives. We want to better understand your event and markets served and we do that through a review of prior event results and a market and competitive analysis. From that review and analysis, we provide our Insights Report with findings and recommendations to improve event performance. EPG can also provide strategic plans with more details to help event teams facilitate successful event execution.

Strategic Planning and Consulting

Strategic Planning

  • Review & Analysis of event history and market & competitive analysis to provide our Insights Report with findings, recommendations, execution timeline, and financial projections.
  • Strategic plans including tactical event operating plans and vision plans for long-term growth.

Consulting

  • Provide ongoing consulting to help guide event teams to implement new strategies, programs, campaigns, and technologies and realize goals

Event Services

Exhibit & Sponsorship Sales:

  • Exhibit booth space and sponsorship sales 
  • Sponsor and exhibit pricing strategies
  • Sales Prospectus and lead generation campaigns
  • Online contracting and floor plan management
  • Sales Renewal programs

Attendee Marketing:

  • Multi-channel marketing campaigns and programs
  • Conference pricing strategies
  • Strategic partnerships – organizations and media
  • Event videos and photography

Websites:

  • Event website development / redesign and landing pages
  • Ongoing website maintenance and updates

Engagement Programs:

  • Matchmaking, networking, interactive games, and other programs to improve engagement between all participants
  • Awards and other special recognition programs

Education Programming:

  • Guidance and strategies on tracks, topics, and sessions to align with and expand audience
  • Abstract management and speaker & session management support

Operations & Meeting Planning:

  • Vendor management for all event services
  • Venue management
  • Food & beverage management
  • Identify new vendors and manage RFP process.
  • Event logistics and meeting planning

Budgeting and Financial Management:

  • Event budgets with revenue and cost projections
  • Payment processing management
  • Financial management and reporting

Site Selection and Housing Management:

  • Site selection process to identify venues and hotels
  • Negotiate venue / hotel contracts 
  • Manage venue and housing pick up and reporting

Photo courtesy of the Gaylord National Resort & Convention Center

Onsite Management:

  • Exhibit hall management (set-up, dismantle, show hours)
  • Registration management
  • Conference session set-up and management; speaker evaluations
  • Virtual event — live streaming, session recordings 
  • Management of networking events, tours, and other programs

Post-Event:

  • Attendee and Exhibitor surveys
  • Virtual events (on-demand)
  • Final Report with results and recommendations for future events
  • Produce content from event to extend event brand all year round

New Events

With extensive start-up experience, EPG can help organizations to launch new events from concept development to execution, including trade shows, conferences, small business matchmaking, and other types of events.

Whether it’s a brand new idea, international expansion of an existing event, or adding new exhibit categories or attendee industry sectors, EPG can help you realize your vision and ensure a sustainable event for the long term.

Technologies

The event industry was disrupted over the last several years, however, that has also opened the door to use emerging technologies, including AI, chat bots, and more, to better understand your audience, extend events year-round, offer enhanced value, and other benefits.

EPG works with many of the leading technology providers and can identify and implement event management, sales, marketing, abstract and speaker management, registration, and many other solutions. We incorporate your requirements within the process to ensure goals are achieved, including gaining better audience insight, reducing costs and time, and improving customer service, communications, and results.

Contact us today for a free assessment of your event and learn more about how EPG can evolve your event to optimize performance!